Industrial Training, Documentation & Work Instructions worked example

Onboarding Capacity at 86% trainer availability for onboarding: a worked example

Push trainer availability for onboarding up to 86% and the picture changes. This example computes every intermediate figure at that operating point. Use this when planning hiring ramps, seasonal staffing increases, or new line launches to confirm your training team can absorb the planned new hire volume without bottlenecks.

The inputs for this scenario

  • Trainees per trainer per cohort: 4 trainees / cohort (unchanged)
  • Onboarding cohorts per period: 6 cohorts (unchanged)
  • Trainer availability for onboarding: 86 % (raised for this scenario; the documented default is 75)
  • Successful onboarding completion rate: 90 % (unchanged)

Working through the calculation

  • Applying the documented formula (Gross onboarding capacity = trainees per cohort x cohorts per period) to the inputs above produces each figure below.
  • At this operating point the engine returns 18.58 new hires for effective onboarding capacity (successful completions), the number this scenario is built around.
  • At this operating point the engine returns 24 new hires for gross onboarding slots available.
  • At this operating point the engine returns 3.36 new hires for capacity lost to trainer availability constraints.
  • At this operating point the engine returns 2.06 new hires for capacity lost to incomplete onboarding attempts.

How this compares with the baseline

  • Against the tool's baseline example, where trainer availability for onboarding sits at 75% and the headline result is 16.2 new hires, this scenario comes in 14.67% above the baseline at 18.58 new hires.
  • It computes effective onboarding capacity — the number of successfully onboarded new hires — from cohort size, cohort count, trainer availability, and completion rate. The value of this scenario is the size of the gap it exposes: that gap, priced out over a year, is the budget you can justify spending to close it.

Results at a glance

  • Effective onboarding capacity (successful completions): 18.58 new hires (headline result)
  • Gross onboarding slots available: 24 new hires
  • Capacity lost to trainer availability constraints: 3.36 new hires
  • Capacity lost to incomplete onboarding attempts: 2.06 new hires

Run it with your numbers

  • Every input above is editable in the live Onboarding Capacity calculator, which recalculates instantly and can be shared with the inputs intact.

Last reviewed 2026-05-12.