QMS, CAPA & Quality System Management worked example

Audit Preparation Workload at 12% coordination & review allowance: a worked example

What does the result look like when coordination & review allowance reaches 12%? The full calculation is worked below with real intermediate numbers. Use it when audit preparation workload in qms, capa and quality system management is changing rate or allowance and you want to see the impact.

The inputs for this scenario

  • Audit Evidence Records to Prepare: 120 records (unchanged)
  • Evidence Packaging Rate: 12 records / min (unchanged)
  • Coordination & Review Allowance: 12 % (raised for this scenario; the documented default is 10)

Working through the calculation

  • Applying the documented formula (Base audit preparation workload time = audit preparation workload workload รท audit preparation workload completion rate) to the inputs above produces each figure below.
  • At this operating point the engine returns 11.2 hr for required audit preparation workload time, the number this scenario is built around.
  • At this operating point the engine returns 10 hr for base audit preparation workload time.
  • At this operating point the engine returns 12 % for audit preparation workload allowance applied.
  • At this operating point the engine returns 12 pieces / min for audit preparation workload completion rate.

How this compares with the baseline

  • Against the tool's baseline example, where coordination & review allowance sits at 10% and the headline result is 11 hr, this scenario comes in 1.82% above the baseline at 11.2 hr.
  • A figure at this level is achievable when coordination & review allowance is genuinely sustained, not just peaked for a shift. It assumes a steady packaging rate; complex records requiring cross-department sign-off take far longer than the average and should be estimated separately.

Results at a glance

  • Required audit preparation workload time: 11.2 hr (headline result)
  • Base audit preparation workload time: 10 hr
  • Audit preparation workload allowance applied: 12 %
  • Audit preparation workload completion rate: 12 pieces / min

Run it with your numbers

  • Every input above is editable in the live Audit Preparation Workload calculator, which recalculates instantly and can be shared with the inputs intact.

Last reviewed 2026-05-12.