QMS, CAPA & Quality System Management worked example

Inspection Record Completeness at 99% inspection station uptime: a worked example

This scenario runs the inspection record completeness calculation on the strong side: 99% inspection station uptime, with every other input held at its documented default. Use it when inspection record completeness in qms, capa and quality system management is being asked to take on more work and you need to know if there is room.

The inputs for this scenario

  • Inspection records completed per audit cycle: 4 units / cycle (unchanged)
  • Available audit cycles in the period: 480 cycles (unchanged)
  • Inspection station uptime (records reachable): 99 % (raised for this scenario; the documented default is 90)
  • First-pass record accuracy (no missing fields): 97 % (unchanged)

Working through the calculation

  • Applying the documented formula (Gross inspection record completeness capacity = inspection record completeness output per cycle × available inspection record completeness cycles) to the inputs above produces each figure below.
  • At this operating point the engine returns 1,844 units for good inspection record completeness capacity, the number this scenario is built around.
  • At this operating point the engine returns 1,920 units for gross inspection record completeness capacity.
  • At this operating point the engine returns 19.2 units for inspection record completeness downtime loss.
  • At this operating point the engine returns 57.02 units for inspection record completeness yield loss.

How this compares with the baseline

  • Against the tool's baseline example, where inspection station uptime sits at 90% and the headline result is 1,676 units, this scenario comes in 10% above the baseline at 1,844 units.
  • Use it when planning documentation workload ahead of an audit, or when estimating how many complete records a QA cell can realistically deliver in a review period. Treat this as a target state: the delta against the baseline quantifies what the improvement is worth before you commit to chasing it.

Results at a glance

  • Good inspection record completeness capacity: 1,844 units (headline result)
  • Gross inspection record completeness capacity: 1,920 units
  • Inspection record completeness downtime loss: 19.2 units
  • Inspection record completeness yield loss: 57.02 units

Run it with your numbers

  • Every input above is editable in the live Inspection Record Completeness calculator, which recalculates instantly and can be shared with the inputs intact.

Last reviewed 2026-05-12.