CMMS, EAM & Spare Parts Management worked example

Work Order Closeout Time at 21% failure-code lookup, parts reconciliation, and supervisor review allowance: a worked example

Push failure-code lookup, parts reconciliation, and supervisor review allowance up to 21% and the picture changes. This example computes every intermediate figure at that operating point. a maintenance or asset-management team needs to reduce closure lag, improve CMMS history, and plan administrative capacity after outages or shutdowns for a work order closeout queue

The inputs for this scenario

  • Work orders awaiting closeout in the queue: 180 work orders (unchanged)
  • Work orders closed out per technician-hour: 12 work orders / hr (unchanged)
  • Failure-code lookup, parts reconciliation, and supervisor review allowance: 21 % (raised for this scenario; the documented default is 18)

Working through the calculation

  • Applying the documented formula (Base work order closeout time time = work orders requiring closeout รท closeouts completed per hour) to the inputs above produces each figure below.
  • At this operating point the engine returns 18.15 hr for required work order closeout time time, the number this scenario is built around.
  • At this operating point the engine returns 15 hr for base work order closeout time time.
  • At this operating point the engine returns 21 % for failure-code lookup, parts reconciliation, supervisor review, and missing-notes allowance applied.
  • At this operating point the engine returns 12 pieces / min for closeouts completed per hour.

How this compares with the baseline

  • Against the tool's baseline example, where failure-code lookup, parts reconciliation, and supervisor review allowance sits at 18% and the headline result is 17.7 hr, this scenario comes in 2.54% above the baseline at 18.15 hr.
  • It computes required closeout hours by dividing the work-order backlog by the closeout rate, then adding an allowance for coding, reconciliation, and review overhead. The value of this scenario is the size of the gap it exposes: that gap, priced out over a year, is the budget you can justify spending to close it.

Results at a glance

  • Required work order closeout time time: 18.15 hr (headline result)
  • Base work order closeout time time: 15 hr
  • failure-code lookup, parts reconciliation, supervisor review, and missing-notes allowance applied: 21 %
  • closeouts completed per hour: 12 pieces / min

Run it with your numbers

  • Every input above is editable in the live Work Order Closeout Time calculator, which recalculates instantly and can be shared with the inputs intact.

Last reviewed 2026-05-12.