CMMS, EAM & Spare Parts Management worked example

Work Order Closeout Time at 13% failure-code lookup, parts reconciliation, and supervisor review allowance: a worked example

Suppose failure-code lookup, parts reconciliation, and supervisor review allowance falls to 13%. This page works the full calculation at that level so you can see exactly which result moves and by how much. Estimate administrative time to close work orders with labor, failure codes, parts issues, notes, and supervisor review completed.

The inputs for this scenario

  • Work orders awaiting closeout in the queue: 180 work orders (held at the documented default)
  • Work orders closed out per technician-hour: 12 work orders / hr (held at the documented default)
  • Failure-code lookup, parts reconciliation, and supervisor review allowance: 13 % (the input this scenario stresses; the baseline uses 18)

Working through the calculation

  • The calculation starts from the formula this tool documents: Base work order closeout time time = work orders requiring closeout รท closeouts completed per hour.
  • Required work order closeout time time works out to 16.95 hr at these inputs, and this is the headline figure for the scenario.
  • Base work order closeout time time works out to 15 hr at these inputs.
  • failure-code lookup, parts reconciliation, supervisor review, and missing-notes allowance applied works out to 13 % at these inputs.
  • closeouts completed per hour works out to 12 pieces / min at these inputs.

How this compares with the baseline

  • Against the tool's baseline example, where failure-code lookup, parts reconciliation, and supervisor review allowance sits at 18% and the headline result is 17.7 hr, this scenario comes in 4.24% below the baseline at 16.95 hr.
  • It computes required closeout hours by dividing the work-order backlog by the closeout rate, then adding an allowance for coding, reconciliation, and review overhead. When the numbers land here, the stressed input is the lever to work; the walkthrough above shows exactly how much each output recovers as it climbs back toward the baseline.

Results at a glance

  • Required work order closeout time time: 16.95 hr (headline result)
  • Base work order closeout time time: 15 hr
  • failure-code lookup, parts reconciliation, supervisor review, and missing-notes allowance applied: 13 %
  • closeouts completed per hour: 12 pieces / min

Run it with your numbers

  • To rerun this with your own numbers, open the live Work Order Closeout Time calculator, set failure-code lookup, parts reconciliation, and supervisor review allowance to your actual value, and adjust the remaining inputs to match your operation.

Last reviewed 2026-05-12.